Patient Record

Sharing Your Medical Record

Increasingly, patient medical data is shared e.g. between GP surgeries and District Nursing, in order to give clinicians access to the most up to date information when attending patients.

The systems we operate require that any sharing of medical information is consented to by patients beforehand. Patients must consent to sharing of the data held by a health provider out to other health providers and must also consent to which of the other providers can access their data.

e.g. it may be necessary to share data held in GP practices with district nurses but the local podiatry department would not need to see it to undertake their work. In this case, patients would allow the surgery to share their data, they would allow the district nurses to access it but they would not allow access by the podiatry department. In this way access to patient data is under patients' control and can be shared on a 'need to know' basis.

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Emergency Care Summary

There is a Central NHS Computer System called the Emergency Care Summary (ECS). The Emergency Care Summary is meant to help emergency doctors and nurses help you when you contact them when the surgery is closed. It will contain information on your medications and allergies.

Your information will be extracted from practices such as ours and held securely on central NHS databases.   

As with all systems there are pros and cons to think about. When you speak to an emergency doctor you might overlook something that is important and if they have access to your medical record it might avoid mistakes or problems, although even then, you should be asked to give your consent each time a member of NHS Staff wishes to access your record, unless you are medically unable to do so.

On the other hand, you may have strong views about sharing your personal information and wish to keep your information at the level of this practice. If you don’t want an Emergency Care Summary to be made for you, tell your GP surgery. Don’t forget that if you do have an Emergency Care Summary, you will be asked if staff can look at it every time they need to. You don’t have to agree to this.

Online Access to Hospital Records

My medical record is your personal health record (PHR) provided by University Hospital Southampton. It’s a secure, patient-owned record that can:

  • Support you to co-manage your healthcare
  • Connect you with your care team
  • Provide you with information from the hospital
  • Reduce the need for hospital visits

My medical record stores and displays the personal and medical information held in your personal health record, some of which will be loaded from hospital systems. Information can be viewed and shared securely from any web enabled device, such as computers, laptops, tablets and smartphones.

It allows you to add your own information about your health, including details which may be being monitored as part of your current treatment, such as your weight or blood pressure. In some cases this may reduce the need for you to attend outpatient appointments. You can also keep a record of anything that you think might be relevant to your overall healthcare, such as medications or emergency contacts.

While any University Hospital Southampton patient can use the service to perform actions such as receive documents, results and manage their appointments, My medical record also has a range of condition specific tools.

To explore further please follow links as follows:

Web page: My Medical Records More Information


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